Each chapter is eligible for $500 of matching funds from the Foundation to be matched with $500 from the chapter to be utilized for scholarships, incentives, tutors, library improvements or other educational needs as determined by the chapter and submitted in a proposal for approval by the Foundation Board. These can be ongoing, year-round efforts, but only $500 is eligible each fiscal year (July 1 -June 30).
Past Grand President and Hall of Famer Bill Sayre has generously provided the funding for Sayre Projects through the Educational Foundation of Alpha Gamma Rho.
Sayre Projects are new or enhanced Foundation-sponsored retreats, conferences, seminars and similar opportunities. The projects are for both alumni and undergraduates, along with associated university faculty members, where they communicate and cooperate to further develop their leadership skills for the benefit of a broader and better agriculture.
The first Sayre Projects were announced in Fall 1998. An Allocation Committee was appointed by the President of the Foundation to administer the projects. The Allocation Committee makes final decisions with respect to each Sayre Project.
The Allocation Committee will invite Sayre Project proposals from as wide as possible a group of AGR leaders and staff and shall favor projects which involve more than one chapter of Alpha Gamma Rho. The project should have as its goal to strengthen and develop leadership skills and management understanding of both undergraduates and alumni and encourage their working together.
You are invited to submit your written proposal to:
Sayre Projects Allocation Committee
AGR Educational Foundation
10101 N. Ambassador Drive
Kansas City, MO 64153
The proposal should include a mission for the project, description of the plans envisioned in the project, and the desired outcomes. There is no specific proposal form prescribed for the submission of proposals. Tentatively, the committee will review proposals shortly after the October 1 deadline, announce and implement in Fall Term.
Disbursements from the chapter fund are not normally to be made until the housing project is consummated. The payments are not to be made until the project is completed much like any permanent financing that is put into place. The Chapter Assistance Program can be offered to alumni corporations at no cost because the Foundation earns the investment income on the funds held in the chapter fund before disbursements are made.
Documentation – the alumni corporation must provide adequate documentation that clearly demonstrates all of the fundraising efforts on behalf of the Foundation. Documentation should include copies of all communications, letters, schedules, fundraising plans and activities, telephone calling, visits with alumni, meeting agendas & schedules, tracking, reminders, pledges and all other material and documents that will communicate all what was done by the alumni to raise the funds.
Payments – when the initial project is complete a check will be sent to the alumni corporation for the fundraising fee, which is calculated by multiplying the total dollars raised to date by 20%. A check will be issued and sent once each year at about the same time using the same calculation for 20% of the funds that were raised in the prior 12 months.
Documentation – the alumni corporation, with the assistance of the architect and/or contractor must provide adequate documentation that a) clearly delineates the actual cost of constructing or reconstructing the educational facilities in the chapter house while delineating the cost of the non-educational facilities; and, b) certify the educational space of the project by calculating the percentage of educational space of the total square footage in the project and submit the architect / contractor's certification. The foundation can provide examples of the spreadsheets and certification. A Grant Agreement will be executed for the total amount of the potential grant warranting that the facilities will be used as an educational facility for a minimum of ten years. As security for the Agreement, the alumni corporation will provide an unrecorded, executed deed on the property.
Payments – when the project is complete, a check will be issued and sent to the alumni corporation for the funds in the chapter fund, after payment of the Fundraising fee above, not to exceed the total amount of the Grant. A check will be issued and sent once each year at about the same time for the funds remaining in the chapter fund after payment of the Fundraising fee above, not to exceed the total amount of the Grant.
Documentation – if there are funds in the chapter fund after the above Fundraising fees and Educational Grant have been paid in full, the alumni corporation can submit a complete budget for the following year and written request for an Operating Grant. The alumni corporation will need to request the Operating Grant each year.
Payments – when the Educational Grant is paid in full and after payment of the Fundraising fee, a check will be issued and sent to the alumni corporation for the Operating Grant calculated by multiplying the total alumni corporation budget by the certified educational percentage in Number 2 above for an amount not to exceed the remaining funds in the chapter fund. The alumni corporation will need to request an Operating Grant for each year. A check will be issued and sent for each request using the above calculation, provided there are funds in the chapter fund after payment of the Fundraising fee.
Documentation – the alumni corporation needs to apply to through the AGR Housing Resources Trust for a loan of the remaining funds in the chapter fund. The HRT will administer the loan request and follow the standard documentation requirements.
Payments – funding of the loan will be made at the time of the closing of the loan.
Documentation – the alumni corporation may convert any residual funds in the chapter fund to an Endowment Fund for the chapter upon execution of an agreement with the Foundation. A sample agreement can be provided.
Payments – upon execution of the Agreement, the remaining funds in the chapter will be automatically transferred to the Endowment Fund.