AGR Incident/Claim Reporting
Risk Management Documents
Risk Management Policy
Risk Management Manual
Fire Prevention Guide
Fraternity Self Inspection
Insurance and Claim Manual
Emergency Contact Information
Alpha Gamma Rho Fraternity Home Office
(816) 891-9200, FAX: (816) 891-9401
10101 NW Ambassador Drive
Kansas City, MO 64153
Emergency Procedures Checklist
There are several steps to follow in the event of an emergency, with some additional steps to follow in the event of a death of one of your members.
1. Your first phone call is to the 911 emergency number for an ambulance. If the emergency situation is a fire, your alarms may automatically bring the fire truck, depending on your particular alarm system. Do not hesitate to call the Campus Police regardless of the situation.
2. Before you leave the phone, the second phone call is to your Chapter Adviser. If you are in doubt as to whether a situation is serious or not, call. If you cannot reach the Chapter Adviser at # _____________ call your Alumni President #__________ or campus Greek Adviser at # _______________. In any event contact the Home Office at one of the numbers listed:
Executive Director, Philip Josephson (w) 816-891-9200 (h) 816-587-1150
Grand President, Larry Warren, please refer to listing of officers for more information.
3. Be certain that every person in your house knows that you, as Noble Ruler, are in command of every emergency situation involving serious injury or death. In your absence, have a ranking order of officers established and be sure they know where to find a copy of this policy. Develop an advance plan for notification of your Chapter Adviser. Be sure also, that your Housemother is aware of this procedure.
4. If a tragedy has occurred within your house, close the house at once. You cannot give instructions if your members are leaving and strangers are entering. Permit only your members and appropriate officials to enter.
5. Assemble your members in a group. Explain to them that there is an emergency situation and that the house is closed. Ask them to cooperate in halting outgoing phone calls until the situation is under control. Do not discuss the situation until your Chapter Adviser, Alumni President or Greek Affairs Adviser arrives. Instruct your members to make no statements to any one other than University officials. You, as the Noble Ruler, will make any appropriate statements to the media after the situation is under control and the content of any statement has been reviewed.
6. Do not notify parents. In the event of a serious accident or illness, the medical personnel will notify parents and advise them of the student's physical situation. In the event of a death, University officials will notify parents.
While your members are gathered, there are several things to be done. It is important that they remain calm until the situation is under control. Depending upon the situation, out-of-house members may need to be called in. Discuss the situation with your Chapter Adviser, Home Office Staff, or Greek Adviser and formulate statements making sure everyone understands; your Housemother should also be informed.
If the situation is a death outside the house, do not announce it until your Chapter Adviser or a University staff member has arrived to help. Be very careful about this information as a statement should be released to the University media office only after all members of the immediate family have been notified. If the member lived in the house, do not move any of the deceased student's personal possessions. Since most of your men share a room, perhaps you will want to move the roommate somewhere else temporarily. You should call the family to offer sympathy on behalf of the Chapter; ask what their wishes are in regards to the possessions. You may offer to pack them in boxes, but chances are the parents will prefer to do this themselves. Before they arrive, be sure that all borrowed items are returned to the deceased's room and, if possible, lock it. When they do arrive, you may want to have empty boxes available and offer help. This is an emotional trauma for parents, and they may not want to be with any of their son's friends.
It is, of course, proper to send sympathy cards and notes, flowers, etc. If a funeral is in-state, it will mean a great deal to parents for some or all of the members to attend.
In the case of a suicide attempt, with or without serious injury, do not assemble your members or call parents. Further steps to take in this instance should be discussed with the Chapter Adviser and perhaps University personnel trained in this area.
NOTE: All of this, no doubt, sounds rather gruesome and harsh. We would like to hope no one will ever have to use these procedures. Tragedies do occur and we cannot predict them. What we have, however, is a procedure to follow to ease the situation for all concerned.
